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WordPress Basic Role

What is WordPress?

WordPress is a powerful online website creation tool used to create and manage content. Being an open-source and free tool, WordPress also has many heavily vetted and reliable features from creating simple blog updates to creating sleek photo galleries that work seamlessly on a cell phone or tablet.

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Logging In

WordPress is accessed through your web browser, such as Mozilla Firefox or Google Chrome.

  1. Launch your preferred web browser.

  2. In the address bar, navigate to your website URL on the college website.

  3. Append the following to the URL: wp-admin

  4. On this page, simply click Login with Google and use your email address to proceed.
    The WordPress login screen with "Login with Google" feature.

The WordPress Interface

After logging in, the first page you will encounter is the Dashboard. The Dashboard serves to feed brief updates about the activity on your web site.

Highlighted in red are the most commonly accessed areas in which authors utilize to manage their web sites. Your Dashboard page may vary in appearance due to differences in permission levels.

Profile and Login/Logout

The first labeled area is where you may logout of WordPress when you are finished with your tasks. In addition, you may edit your personal settings (Edit My Profile) such as the Dashboard color scheme. Changing your password is forbidden; it is handled through Google authentication as shown above.


The posts section allows you to create brief, timely articles or excerpts that highlight important news, events, and updates. It is not uncommon for a post to reference another web page that contains more details for the reader to proceed to if desired.

Acceptable topics:

  • Events

  • Reminders

  • Scholarships/Grants

  • Publications

  • Student, staff, faculty achievements

  • Department news

  • Referencing articles and research

Unacceptable topics:

  • Personal opinions

  • Personal life updates

  • Non-college topics

Under this section, there is a table that displays every post created with data that allows you to easily manage these posts.

A. Title

The title shows the title of the post created which will appear at the top of the new post in large text as a header.

B. Author

The author is the WordPress user that originally created the content.

C. Categories

Categories are meant for a broad grouping of your posts. This will help your readers find the content they want. Your posts must be assigned a category.

Categories: Resources, Services, Events

D. Tags

Tags are used to describe specific details of your posts.

Tags: community farm, 175th anniversary, river concert series

E. Search

The search bar lets you quickly find a post. This is useful if your web site has many posts.


Pages typically hold static content. These do not list dates and times beneath the title and are meant to contain content that does not need to change very often.

Note: Posts can be created and edited at any time by an Author (you). Pages, on the other hand, require permission to be granted by an Administrator or Editor before an Author can make edits.

The WordPress Text Editor

WordPress has a robust text editor that can be used to update and add new content to your web site. It comes with basic formatting tools (E) similar to Microsoft Word and supports keyboard shortcuts.

A. Add New

Under ‘Posts’ you will have the ability to select ‘Add New’. After completing the post content, you can immediately publish (K) your content to your web site or save it for later (I).

When a post is created, it is added to your web site and automatically added to a feed listed in reverse chronological order. It is typically placed at the bottom of your pages, highlighted below:

B. Title

Here you enter the title of your content. Be sure it is descriptive and contains one or two keywords that will help readers understand what they are reading.

C. Text Editing Area

In this area, you will enter your text content. This can be copy and pasted from Microsoft Word or just typed in directly.

Refer to the Web Content Guidelines for more details on how to write copy for the web.

D. Formatting and Tools

This toolbar provides several useful formatting options for your content. Whether you need to add a table, justify text, or make a string of text italic, you can find it here.

E. Toolbar Toggle

In order to use additional options such as Headings, first you must toggle the toolbar.

F. Categories

The categories are used to organize your content not only for your readers but for yourself. Adding new categories and even selecting multiples categories is possible.

G. Tags

Be sure to use a couple specific tags to your content.

H. Save Draft

This allows you to save your progress and return later to finish.

I. Preview

You may use this button to preview what has been added or changed so far. When you click this, a new window or tab will open up in your browser. Worry not; no one can see this but you.

J. Publish

When you are confident in the accuracy and quality of your content and ready to make it live, select ‘Publish’. The post will instantly be accessible to readers on your web site.

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  • 30-Aug-2016