Managing Group (All Student, All Faculty, All Staff) Emails

Sometimes the All Campus emails start to fill up your inbox and can become overwhelming.  Below you will find ways to manage these emails.

You can set how often you receive all campus emails.  You have three options for receiving group emails:

  • Send me an email for every new message - this option allows the email messages to come through immediately when they are sent to the group.
  • Send combined updates - this option will send you one email listing 25 group emails received.  The email will only be sent when 25 emails have been sent to the group.
  • Send daily summaries - this option will send one email a day listing all the emails that came through the group.
  • There is an option to not receive the emails, but since emergency information is sent out through these emails, you should not choose that option!

Please follow these instructions to change the frequency of when you receive all campus emails.

  1. Log into your Gmail Account.
  2. Click the Google APPS icon at the top right of the page.  Click on Groups.
  3. Click on My groups.
  4. Click which group you are apart of that you want to manage.
  5. Click the My settings drop down. Click Membership and email settings.
  6. Click the drop down to choose how often you want to receive the group emails.  There is an option to not receive the emails, but since emergency information is sent out through these emails, you should not choose that option!
  7. Click Save.

Another option you have for these emails is to create a filter.  The filter will automatically take the emails and put them into a label for you.  When you have time to view the emails, you can go to the label you created for them and read the emails.

    1. Create a label named All Student Emails, All Staff Emails, or All Faculty Emails - instructions on how to create a label can be found at http://support.google.com/mail/answer/118708?hl=en.
    2. Create a filter - detailed instructions on how to create a filter can be found at http://support.google.com/mail/answer/6579?hl=en.
    3. Please see below to fill in the details for your filter.

      The first screen that will pop up will be like this: 

      Once you click Create filter with this search the following will appear: 

    4. Once Create filter has been clicked, your filter is created and all of your all campus e-mails will show up under thelabel you created.  You can find your labels under your toolbar to the left of your e-mails. See below for where to look for them.
    5. You have now successfully created your all campus email filter.
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  • 06-Jan-2016
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